Constitution

Preamble

The purpose of the Organisation of Physics Undergraduate Students is to promote interest in the study of physics.

Article I: Name

  • The official name of the group is the Organisation of Physics Undergraduate Students (heretofore to be referred to as OPUS).

Article II: Purpose

  • The goal of OPUS is to promote interest in the study of physics amongst the student body and general public, to provide a tutoring service for first-year physics courses, and to provide a space for members to gather, study, and socialize.

Article III: Membership

  • Membership in OPUS is open to anyone with an interest in physics. At all times, at least 2/3 of the group's members must be registered undergraduate students at the University of Manitoba (U. of M.).
  • Members who tutor at our Physics Help Center (run by OPUS in room 114) must be students who have completed at least 6 credit hours of 1000 level physics classes and have completed, or are enrolled in at least 9 credit hours of 2000 level (or higher) physics classes.
  • All members who tutor once a week at the Physics Help Center, are entitled to a desk in our study room, if free desks are available. Free desks are assigned to previous members before given to new members.
  • Members who participate in significant ways to fundraising events can tutor less than once a week at the Physics Help Center to fulfil their requirements to receive a desk in our study room (at the executive’s discretion).
  • All members who have a desk, and keep valuables (textbooks, electronics, etc) at their given desk are entitled to a key to our study room, keys to other members are prescribed on a case to case basis.
  • The OPUS Executive reserves the right to take away keys to the study room from any student who no longer fulfils the requirements for key entitlement.

Article IV: The Executive

  • The Executive consists of the President, the Vice-President, the Treasurer, the Arbiter of Justice, and the Secretary.

Article V: Duties of OPUS Officers

  • Duties of the President are to call and run meetings of all OPUS members, and to represent the group at the U. of M. and general community when necessary.
  • The duty of the Vice-President(s) is to once per year introduce a speaker from the Canadian Association of Physicists.
  • The Treasurer is responsible for the OPUS treasury, maintaining a record of purchases and income, and dealing with any financials pertaining to OPUS fundraising.
  • The Arbiter of Justice is responsible for organizing the tutor schedule and making sure that tutors are attending their tutor slots on time, and for mediating disputes between OPUS members if the disputes pertain to actions taking place in our facilities.
  • The secretary is in charge of taking minutes at meetings and updating the official OPUS website.

Article VI: Elections

  • Elections will be held each spring before the April exam period to select the Executive for the following school year. Candidates shall be nominated in March and elections will be held approximately one week after the initial nominations are held.
  • Signing authority for the OPUS treasury shall be passed on to the new President and Treasurer at this time.
  • Only OPUS members who expect to be enrolled at the U. of M. in the upcoming school year are eligible to run for Executive positions.
  • Exclusively OPUS members who are undergraduate students shall have voting privileges.
  • Elections shall be done in the style of a ranked ballot. Only the highest ranked eligible vote on a ballot is counted.
  • If someone wins an executive position they are then made ineligible on all ballots in the case of any recounts.
  • If someone has the most votes in more than one executive position in an election, they can choose one of those positions, and are then ineligible for any other positions. If this occurs the ballots are then recounted accordingly.
  • Voting results will not be made public until all 5 Executive positions have been filled. The only results given out before all 5 Executive positions have been filled are given to someone who has the most votes for multiple positions and has to choose one. They are only told the two positions they have the most votes for and nothing else.
  • In the case of a tie vote, the ballots cast for the tied position are recounted with all people not involved in the tie temporarily counted as ineligible.
  • Votes are cast in a concealed envelope in person along with proof of OPUS membership (such as a student number), given to the Arbiter to be put in the election lockbox.
  • Votes are counted by all Executive members who are not running in the current election.
  • The transition of power from the current executive to newly voted in executive will occur at the end of the winter school term.

Article VII: Meetings

  • The President shall call a meeting of all OPUS Executive members approximately once per month during the fall and winter terms. At least four meetings must be held per year.
  • One of these meetings is to be an “open house”, open to all U. of M. students.

Article VIII: Enactment and Amendments

  • Enactment and amendments to the OPUS Constitution shall be put into effect when 3/5 of the Executive members approve.

Article IX: Impeachment and Succession

  • Impeachment can occur to an Executive officer if they are neglecting their duties as an Executive officer and there is a 4/5 vote among the Executive to impeach the negligent officer.
  • If any OPUS Executive officer is no longer a living member of OPUS enrolled at the U. of M. their impeachment is automatic.
  • In the case of an impeached officer, that officer becomes an invalid vote on the election ballots, and the ballots from the most recent election are counted again. A new Executive is then formed accordingly.
  • Due to the method of forming a new Executive in the case of impeachment, ballots from the most recent OPUS election will always be kept in the locked ballot box until the results of the next election come in.